Quick MS Word Tips

Rearrange Paragraphs Quickly in Word 07

2009-11-09T13:09:00.000-08:00

Swapping paragraphs in Microsoft Office Word can be complicated. As well as having to cut and paste, you often have to reformat line breaks afterwards to make the paragraph line up properly. There is a trick in Word 07 that allows you to use the SHIFT+ALT keyboard shortcut.

Click the paragraph that you want to move, hold down SHIFT+ALT, and move the paragraph up or down by using the arrow keys. Each press of an arrow key causes your selected paragraph to jump over one adjacent paragraph.

As much as I dislike upgrading to new versions of software, this is an example to "definintely" upgrade to the 2007 version of Microsoft.

Happy Clicking!
Andy Lanning, Chief Nerd
Computer Software Training, LLC
Want more great tips? http://www.computersupersecrets.com/
Follow me on Twitter: http://twitter.com/TopNotchNerd

Super Fast "Page Setup" Trick

2009-11-09T13:06:00.001-08:00

When you are in Microsoft Word, and you are in Print Layout view (View, Page Layout or Print Layout), you will see a ruler on the left side of your document.

Move your mouse to the ruler and Double-Click.

SHAZAM!! Page Setup magically appears! You'll never go back to the old way of opening your margin settings. Now finish your document, and be happy...

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Disable the Annoying "Reading Layout"

2009-11-09T13:01:00.000-08:00

When someone emails a Word document to me, and I click to open and read it, it opens
in this odd "Reading Layout". It sort of resembles a "storybook" layout. I just
want to see the document as it will print without wrestling to get it to look normal.
Here's how to disable that pesky feature forever...

In Word 2003,
1. Click Tools, Option
2. Click the General tab
3. Unclick the box "Allow starting in Reading Layout"

In Word 2007
1. Click the Office Button
2. At the bottom of the panel, click Word Options
3. Clear the box "Open e-mail attachments in Full Screen Reading view"

Happy Clicking!
Andy Lanning, Chief Nerd
Computer Software Training, LLC
Want more great tips? http://www.computersupersecrets.com/
Follow me on Twitter: http://twitter.com/TopNotchNerd

How Many Words Are in This Text?

2009-11-09T12:49:00.000-08:00

I was writing a letter to the editor and the instructions said my word count had to be less than 300. Well how am I supposed to know without counting each word? Here's the answer...

Word 2007: Right-click the status bar (bottom of screen), and make sure there is a checkmark in front of "WordCount". As you type,the word count will be displayed on the bottom left side of the Word status bar.

Word 2003: On the main menu, click Tools, and then click "Word Count". A small dialog box will open with the line and word count displayed. There is also an option to choose "Show Wordcount Toolbar". This is handy so you can see a constant count as you type.

Cool tip, right? Get more tips here...

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2009-11-08T12:54:00.000-08:00

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